Agenda – October 18, 2012

CLEVELAND PUBLIC LIBRARY

BOARD OF LIBRARY TRUSTEES MEETING
October 18, 2011
Trustees Room           Louis Stokes Wing
12:00 Noon

 

 

  AGENDA

 

I.    Approval of the Minutes of the Regular Board Meeting of 9/18/12.

II.    COMMUNICATIONS    Letter from Frank G. Jackson, Mayor, City of Cleveland
                    
III.    FINANCE COMMITTEE REPORT (Ms. Rodriguez, Chair)

A.    Resolution to Accept Gifts for the Month of September (EXHIBIT 1)
B.    Sixth Amendment to the Year 2012 Appropriation (EXHIBIT 2)
C.    Resolution to Advance Cash from the General Fund to the Schweinfurth Fund (EXHIBIT 3)
D.    Resolution to Join the Ohio Multi-Agency Radio Communication System (MARCS) and to Purchase Radio System for Cleveland Public Library Safety & Protective Services (EXHIBIT 4)
E.    Resolution to Enter into Agreement With Interstate Gas Supply, Inc. for the Purchase of Natural Gas (EXHIBIT 5)
F.    Resolution to Enter Into An Agreements With Republic Services, Inc. Waste Materials Services (EXHIBIT 6)
G.    Resolution to Enter Into Agreement With Xerox Corporation for Maintenance of Multifunction Device Virtual Cash Acceptors (EXHIBIT 7)
H.    Resolution to Retain Legal Services from Ogletree Deakins for Labor and Employment Matters (EXHIBIT 8)
I.    Resolution Accepting Bid and Awarding Contract for Jefferson Branch Parking Lot Improvement (EXHIBIT 9)
J.    Amending Resolution Authorizing Amendment to Agreement with Gallagher Benefits Services, Inc. to Authorize Library to Enter Into Agreement Directly with Bravo Wellness LLC. for Wellness Incentive Program (EXHIBIT 10)
K.    Amending Resolution for Purchase of Access Control Systems for Cleveland Public Library Main Campus, Lakeshore, Garden Valley, and Rice Branch Facilities to Include Authority to Enter Into Maintenance Agreement (EXHIBIT 11)
L.    Fiscal Officer’s Report (REPORT A)
M.    Report on Investments (REPORT B)
N.    Report on Conference and Travel Expenditures (REPORT C)
O.    Purchases from $5,000-$25,000 for Period 7/1/12-9/30/12 (REPORT D)
P.    Purchases Exceeding $25,000 for the Period 7/1/12-9/30/12 (REPORT E)

IV.    HUMAN RESOURCES COMMITTEE REPORT (Mr. Seifullah, Chair)

A.    Regular Employment Report (EXHIBIT 12)
B.    Retirement Recognition Citation (EXHIBIT 13)
C.    Report on Paid Sick Time (REPORT F)
D.    Affirmative Action Plan Report (REPORT G)
E.    Insurance Summary Report (REPORT H)

V.    COMMUNITY SERVICES COMMITTEE REPORT (Mr. Werner, Chair)

A.    Resolution to Close Broadway Branch (EXHIBIT 14)
B.    Adoption of Policy on Meeting Room Use (EXHIBIT 15)
C.    Amendment to Fines & Fees Schedule (EXHIBIT 16)

D.   Monthly Activity Report (REPORT I)

E.    Building Status Update

VI.    OLD BUSINESS

VII.    NEW BUSINESS

VIII.    DIRECTOR’S REPORT

IX.  EXECUTIVE SESSION to discuss pending litigation.
    
      ADJOURN