Agenda – September 17, 2015

CLEVELAND PUBLIC LIBRARY
BOARD OF LIBRARY TRUSTEES MEETING
September 17, 2015
Trustees Room           Louis Stokes Wing
12:00 Noon

 AGENDA


 

I.    Approval of the Minutes of the Regular Board Meeting of 6/25/15; Joint Finance and CPL150 Ad Hoc Committee Meeting of 6/23/15; Special Board Meeting and CPL150 Ad Hoc Committee Meeting of 7/16/15.

II.    Presentation: (Video) Next steps in the proposed Cleveland-East Cleveland Merger

III.    COMMUNICATIONS    
        Letters from: 

o    Megan Shadrach, Affinity and Engagement Associate, United Way of Greater Cleveland
o    Danny K. Williams, Executive Director, The Free Medical Clinic of Greater Cleveland

    
IV.    FINANCE COMMITTEE REPORT (Mr. Seifullah, Chair)

A.    Resolution to Accept Gifts for the Months of June, July, August (EXHIBIT 1)
B.    Resolution to Accept the State Library of Ohio LSTA Discretionary Grants for the Ohio Library for the Blind and Physically Disabled (OLBPD) and the Cleveland Digital Public Library (EXHIBIT 2)
C.    Fifth Amendment to the Year 2015 Appropriation (EXHIBIT 3)
D.    Resolution to Ratify and Approve the Purchase of Insurance Coverage for Policies Effective August 1, 2015 and September 18, 2015 (EXHIBIT 4)
E.    Resolution to Accept the State Library of Ohio Funding for the Ohio Library for the Blind and Physically Disabled (OLBPD) (EXHIBIT 5)
F.    Resolution Ratifying Agreements for the Purchase of Natural Gas and Electricity (EXHIBIT 6)
G.    Resolution to Enter into an Agreement with HF Group LLC for Binding and Rebinding Library Service Materials (EXHIBIT 7)
H.    Resolution Accepting the Recommendations of Kent State University regarding the South Branch of the Cleveland Public Library (EXHIBIT 8)
I.    Resolution Authorizing Agreement with Bravo Wellness LLC for Wellness Incentive Program Services and Amending Agreement with Arthur J. Gallagher & Co. (EXHIBIT 9)
J.    Resolution Authorizing Agreement with Cleveland State University for America Reads Tutoring Services (EXHIBIT 10)
K.    Resolution Authorizing Agreement with the Cuyahoga County Land Bank for Acquisition of Real Property for Use as a
Glenville Branch Parking Lot (EXHIBIT 11)
L.    Resolution Authorizing Negotiations With UC3 City Center LLC for the  Construction of a New Martin Luther King, Jr. Branch
and Sale of the Existing Building (EXHIBIT 12)
M.    Resolution  Accepting Donation from Cleveland Thermal Energy for Engineering Study (EXHIBIT 13)
N.    Fiscal Officer’s Reports, June, July, August (REPORTS A, A1, A2)
O.    Reports on Investments, June, July, August (REPORTS B, B1, B2)
P.    Reports on Conference and Travel Expenditures, June, July, August (REPORTS C, C1, C2)
Q.    Cleveland Foundation Grant for Library Learning Centers, June, July, August (REPORTS D, D1, D2)
R.    Purchases from $5,000-$25,000, 4/1/15-6/30/15 (REPORT E)
S.    Purchases Exceeding $25,000, 4/1/15-6/30/15 (REPORT F)
T.    Fees Paid for Legal Advice and Services to Ogletree, 4/1/15-6/30/15 (REPORT G)

V.    HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)

A.    Regular Employment Reports, June, July, August (EXHIBITS 14, 14A, 14B)
B.    Retirement Recognition Citation (EXHIBIT 15)
C.    Resolution Approving Executive Director’s Employment Agreement (EXHIBIT 16)
D.    Reports on Paid Sick Time, June, July, August (REPORTS H, H1, H2)
E.    Employee Demographics (EEO4) Reports, June, July, August (REPORTS I, I1, I2)
F.    Insurance Summary Reports, June, July, August (REPORTS J, J1, J2)

VI.    COMMUNITY SERVICES COMMITTEE REPORT (Mr. Corrigan, Chair)

A.    Monthly Activity Reports, June, July, August (REPORTS K, K1, K2)
B.    Building Status Update
C.    CPL150 Strategic Plan Update
D.    Safe, Warm and Dry Update
E.    Friends Board Update

VIII.    OLD BUSINESS

    
IX.    NEW BUSINESS

 A. Resolution Commemorating the Life of Louis Stokes (EXHIBIT 17)

X.    DIRECTOR’S REPORT

    ADJOURN