Board of Library Trustees Meeting

October 24, 2019

Trustees Room           Louis Stokes Wing

12:00 Noon

AGENDA

I. Approval of the Minutes of the Regular Board Meeting of 9/26/19.

II. PUBLIC COMMENT

III. Presentation 85th World Library and Information Congress of IFLA (Athens, Greece) – Lan Gao, Senior Subject Department Librarian, Youth Services Department

IV.  COMMUNICATIONS

V. FINANCE COMMITTEE REPORT (Mr. Seifullah)

  1. Resolution to Accept Gifts for the Month of September (EXHIBIT 1)
  2. Fifth Amendment to the Year 2019 Appropriation (EXHIBIT 2)
  3. Resolution to Accept Grant from the Cleveland Foundation for Digital Literacy Initiatives (EXHIBIT 3)
  4. Resolution to Accept Gift from the Estate of Dorothy Ann Turick for Children’s Services (EXHIBIT 4)
  5. Resolution to Authorize Payments to Royce Security Services LLC for Additional Branch Security Services (EXHIBIT 5)
  6. Resolution to Renew Maintenance Agreement with Integrated Precision Systems Inc. for Maintenance of People Counting Hardware, Software, and Firmware (EXHIBIT 6)
  7. Resolution to Revise Authorization of Expenditures for Proper Public Purpose (EXHIBIT 7)
  8. Resolution Authorizing Purchase of High Resolution Scanner for Cleveland Digital Public Library (EXHIBIT 8)
  9. Fiscal Officer’s Report (REPORT A)
  10. Reports on Investments (REPORT B)
  11. Reports on Conference and Travel Expenditures (REPORT C)
  12. Purchases from $5,000-$25,000, 7/1/19-9/30/19  (REPORT D)
  13. Purchases Exceeding $25,000, 7/1/19-9/30/19 (REPORT E)
  14. Fees Paid for Legal Advice and Services to Ogletree, 7/1/19-9/30/19 (REPORT F)
  15. Report on Expenditures Made from the Owner’s Contingency Fund for Safe, Warm and Dry Construction Project (REPORT G)
  16. Report on Expenditures Made from the Owner’s Contingency Fund for South Branch Renovation Project (REPORT H)
  17. Report on Expenditures Made from the Owner’s Contingency Fund for Lakeshore Facility Roof Replacement Project (REPORT I)
  18. Report on Expenditures Made from the Owner’s Contingency Fund for Eastman Reading Garden Improvements (REPORT J) 

VI. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston)

  1. Regular Employment Report (EXHIBIT 9)
  2. Resolution to Correct Revision to Human Resources Manual (EXHIBIT 10)
  3. Report on Paid Sick Time (REPORT K)
  4. Employee Demographics (EEO4) Report (REPORT L)
  5. Insurance Summary Report (REPORT M)

VII. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Corrigan, Chair)

  1. Monthly Activity Report (REPORT N)
  2. Building Status Update
  3. Advocacy Taskforce Update
  4. Foundation Update
  5. Diversity, Equity & Inclusion Update

VIII. OLD BUSINESS

IX.  NEW BUSINESS

  1. Resolution in Support of City of Cleveland’s Fannie Lewis Law (EXHIBIT 11)

X. DIRECTOR’S REPORT

XI.  PUBLIC COMMENT

     ADJOURN