Board of Library Trustees Meeting

April 18, 2019

Trustees Room           Louis Stokes Wing

12:00 Noon

 AGENDA

 

  1. Approval of the Minutes of the Regular Board Meeting of 3/21/19 and Joint Finance, Capital & Community Services Committee Meeting of 3/19/19.
  1. COMMUNICATIONS  
  1. FINANCE COMMITTEE REPORT (Mr. Seifullah, Chair)
  1. Resolution to Accept Gifts for the Month of March (EXHIBIT 1)
  2. Third Amendment to the Year 2019 Appropriation (EXHIBIT 2)
  3. Resolution Revising the Library’s Investment Policy (EXHIBIT 3)
  4. Resolution to Renew the Maintenance Agreement with Tyler Technologies, Inc. for the Support and to Update Licensing of the Munis ERP System (EXHIBIT 4)
  5. Resolution Amending Resolution to Engage L.A.N.D. Studio Inc. to Organize 2019 See Also Program (EXHIBIT 5)
  6. Resolution Authorizing Agreements for Entertainment and Vendors for 2019 CPL150 Activities (EXHIBIT 6)
  7. Resolution Selecting Underwriting Team for Issuance of PLF Notes (EXHIBIT 7)
  8. Resolution Approving Group 1 of Facilities Master Plan (EXHIBIT 8)
  9. Resolution Declaring Official Intent Under U.S. Treasury Regulations with Respect to Reimbursements from PLF Note Proceeds (EXHIBIT 9)
  10. Fiscal Officer’s Report (REPORT A)
  11. Report on Investments (REPORT B)
  12. Report on Conference and Travel Expenditures (REPORT C)
  13. Purchases from $5,000-$25,000 for the period 1/1/19-3/31/19 (REPORT D)
  14. Purchases Exceeding $25,000 for the period 1/1/19-3/31/19 (REPORT E)
  15. Fees Paid for Legal Advice and Services to Ogletree (REPORT F)
  16. Report on Expenditures Made from the Owner’s Contingency Fund for Safe, Warm and Dry Construction Project (REPORT G)
  17. Report on Expenditures Made from the Owner’s Contingency Fund for South Branch Renovation Project (REPORT H)
  18. Report on Expenditures Made from the Owner’s Contingency Fund for Lakeshore Facility Roof Replacement Project (REPORT I)

IV.  HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)

  1. Regular Employment Report (EXHIBIT 10)
  2. Reports on Paid Sick Time (REPORT J)
  3. Employee Demographics (EEO4) Report (REPORT K)
  4. Insurance Summary Report (REPORT L)
  1. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Corrigan, Chair)
  1. Monthly Activity Report (REPORT M)
  2. Building Status Update
  3. Safe, Warm and Dry Update
  4. Advocacy Taskforce Update
  5. Foundation Update
  1. OLD BUSINESS
  1. NEW BUSINESS

A. Resolution Establishing Policy for Diversity, Equity, and Inclusion (EXHIBIT 11)

  1. DIRECTOR’S REPORT

ADJOURN