October 15, 2020 Regular Meeting of Library Trustees Agenda

Out of an abundance of care, all guests are welcome to join this month’s board meeting online via Zoom.

To join by phone: 1-301-7158592 (Meeting ID: 880 0281 6328)

12:00 – Noon

  1. Approval of the Minutes of:
    1. Regular Board Meeting of 9/17/20
  2. COMMUNICATIONS
  3. FINANCE COMMITTEE REPORT (Mr. Seifullah, Chair)
    1. Resolution to Accept Gifts for the Month of September (EXHIBIT 1)
    2. Resolution to Accept Verizon Pass Through Grant from Cleveland Public Library Foundation in Support of Workforce Development Programming (EXHIBIT 2)
    3. Resolution to Accept Gift from Anonymous Donor in Support of Young Scholars Academy (EXHIBIT 3)  
    4. Resolution to Accept Grant from the Eva L. and Joseph M. Bruening Foundation in Support of Workforce Development Programming (EXHIBIT 4)
    5. Resolution to Accept Grant from the Clubhouse Network in Support of Safe Centers for Online Learning at the Rockport Branch Best Buy Teen Tech Center (EXHIBIT 5)
    6. Eighth Amendment to the Year 2020 Appropriation (EXHIBIT 6)
    7. Resolution to Renew Maintenance Agreement with Integrated Precision Systems Inc. for Maintenance of People Counting Hardware, Software, and Firmware (EXHIBIT 7)
    8. Resolution Authorizing Fifth Amendment to the Agreement for Security Services with Royce Security Services, LLC (EXHIBIT 8)
    9. Resolution Accepting Gift of Solar Panel Project at Rice Branch (EXHIBIT 9)
    10. Resolution Amending Resolution to Renew OCLC Cataloging, Worldshare ILL and Access Subscription Services (EXHIBIT 10)
    11. Resolution Authorizing Amendment to Agreement with Professional Service Industries, Inc. d/b/a Intertek-PSI for Surveying, Environmental, Geotechnical, and Ancillary Engineering Services   (EXHIBIT 11)
    12. Resolution to Amend Agreement with HF Group LLC for Binding and Rebinding Library Service Materials (EXHIBIT 12)
    13. Fiscal Officer’s Report (REPORT A) 
    14. Report on Investments (REPORT B) 
    15. Report on Conference and Travel Expenditures (REPORT C) 
    16. Purchases from $5,000-$25,000, 7/1/20-9/30/20 (REPORT D) 
    17. Purchases Exceeding $25,000, 7/1/20-9/30/20 (REPORT E) 
    18. Fees Paid for Legal Advice and Services to Ogletree (REPORT F) 
    19. Fees Paid for Legal Services Related to the Facilities Master Plan to Bricker & Eckler (REPORT G) 
    20. Reports on Expenditures Made from the Owner’s Contingency Fund for South Branch Renovation Project (REPORT H) 
  4. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
    1. Regular Employment Report for September (EXHIBIT 13)
    2. Retirement Recognition Citation (EXHIBIT 14)
    3. Resolution to Revise the Human Resources Manual (EXHIBIT 15)
    4. Report on Paid Sick Time (REPORT I)
    5. Employee Demographics (EEO4) Report (REPORT J)
    6. Insurance Summary Report (REPORT K)
  5. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Corrigan, Chair)
    1. Monthly Activity Report (REPORT L)
    2. Building Status Update
    3. Advocacy Taskforce Update
    4. Foundation Update
    5. Diversity, Equity & Inclusion Update
  6. OLD BUSINESS
  7. NEW BUSINESS
  8. DIRECTOR’S REPORT
  9. EXECUTIVE SESSION
  10. ADJOURN