November 18, 2021 Regular Meeting of Library Board of Trustees

Please be aware that all meetings of the Board of Library Trustees are open to in-person attendance by the public. Out of an abundance of care, all guests are also welcome to join this month’s board meeting online via Zoom.

Join by phone: (312) 626-6799 (Meeting ID: 817 7806 4982)

12:00 – Noon

Use the “SUBMIT A COMMENT TO THE BOARD” link to send a public comment to the Board of Trustees. During the meeting, you are also welcome to submit a comment via the Q&A feature on Zoom. Your comments will be read at a designated time during the board meeting.

1. Approval of the Minutes of the:
   1. Regular Board Meeting of 10/21/21;
   2. Joint Finance, Human Resources & Community Services Committee Meeting of 10/19/21
2. PRESENTATION: Collection Development Policy – John Skrtic, Chief of Special Projects and Collections and Michael Ruffing, Special Projects Manager
3. COMMUNICATIONS
4. MOTION TO TEMPORARILY SUSPEND THE REGULATIONS
5. FINANCE COMMITTEE REPORT (Mr. Seifullah, Chair)
   1. Resolution to Accept Gifts for the Month of October (EXHIBIT 1)
   2. Tenth Amendment to the Year 2021 Appropriation (EXHIBIT 2)
   3. Resolution Requesting Tax Advance (EXHIBIT 3) 
   4. Resolution to Advance Cash from the General Fund to the Coronavirus Relief Fund (EXHIBIT 4) 
   5. Resolution to Accept Grant from the Clubhouse Network for the Rockport Best Buy Teen Tech Center (EXHIBIT 5)
   6. Resolution to Accept Grant from PNC for Economic Empowerment Programming (EXHIBIT 6)
   7. Resolution Authorizing Purchase of Shelving Upgrades and Maintenance Needs from Central Business Equipment Co. d/b/a Patterson Pope (EXHIBIT 7)
   8. Resolution to Purchase Computer Hardware from CDW Government, LLC (EXHIBIT 8)
   9. Resolution Authorizing Sale of Former Memorial Branch Building (EXHIBIT 9)
   10. Resolution to Amend Total Cost for Uniform Rental Services with Rentwear, Inc. (EXHIBIT 10)
   11. Resolution to Amend Total Cost for Waste Management Services with Kimble Recycling & Disposal, Inc. (EXHIBIT 11) 
   12. Resolution Authorizing Amendment to Agreement with Art Therapy Studio (EXHIBIT 12) 
   13. Resolution to Engage Jaros Strategy LLC for Fundraising Consulting Services (EXHIBIT 13)
   14. Resolution Authorizing Purchase of Solar Shades for Book Storage Areas in the Louis Stokes Wing (EXHIBIT 14)
   15. Resolution Authorizing Amendment to Agreement for Design Services for the New Martin Luther King, Jr. Branch Project (EXHIBIT 15)
   16. Resolution to Engage L.A.N.D. Studio Inc. to Organize 2022 See Also and Art Wall Programs (EXHIBIT 16)
   17. Resolution to Engage L.A.N.D. Studio Inc. to Provide Project Support and Consulting Services (EXHIBIT 17)
   18. Fiscal Officer’s Report (REPORT A)
   19. Report on Investments (REPORT B)
   20. Report on Conference and Travel Expenditures (REPORT C)
   21. Report on All Vendor Expenditures (REPORT D) 
   22. Report on Security Services Expenditures (REPORT E) 
   23. Reports on Expenditures Made from the Owner’s Contingency Funds for Hough, Jefferson, West Park, Woodland, Central Distribution Facility and Lorain (REPORT F)
6. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
   1. Regular Employment Report (EXHIBIT 18)
   2. Retirement Recognition Citation (EXHIBIT 19)
   3. Resolution Authorizing Off-Step Salary for Pages (EXHIBIT 20)
   4. Report on Paid Sick Time (REPORT G)
   5. Employee Demographics (EEO4) Report (REPORT H)
   6. Insurance Summary Report (REPORT I)
7. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Corrigan, Chair)
   1. Collection Development Policy (EXHIBIT 21)
   2. Monthly Activity Report (REPORT J)
   3. Building Status Update
   4. Advocacy Taskforce Update
   5. Foundation Update
   6. Diversity, Equity & Inclusion Update
8. OLD BUSINESS
9. NEW BUSINESS
10. PRESIDENT’S REPORT
11. DIRECTOR’S REPORT
12. PUBLIC COMMENT
13. EXECUTIVE SESSION
14. ADJOURN TO THE RECORDS COMMISSION MEETING