March 18, 2021 Board of Trustees Regular Meeting Agenda

Out of an abundance of care, all guests are welcome to join this month’s board meeting online via Zoom.

Join by phone: 301-715-8592 (Meeting ID: 880 6556 3716)

12:00 – Noon

  1. Approval of the Minutes of:
    1. Regular Board Meeting & 2021 Organizational Meeting of 01/21/21
    2. Joint Finance & Human Resources Committee Meeting of 01/19/21
    3. Regular Board Meeting of 02/18/21
    1. Letter from: Reverend Gloria Chaney, Pastor and Patricia Cotton, Board President, Church of the Master
    2. Email from: Amina R. Goodlow on behalf of Carl A. Salters, Sr., Pastor, Solomon’s Temple Church of God In Christ
    3. Letter from: Anthony T. Lee, Sr., Pastor, The Overflow Church
    4. Letter from: Bishop Eugene W. Ward, Jr., Greater Love Missionary Baptist Church
    5. Letter from: Bob Willard, Pastor, The Meeting Place Church
    6. Letter from: Rev. Dr. David A. Cobb, Jr., Senior Pastor, Emmanuel Baptist Church
    7. Letter from: Ian Cox, Pastor, Holy Grove Missionary Baptist Church
    8. Letter from: Rufus Webb, Pastor, New Direction Church of God In Christ
    9. Letter from: John Woods, Trustee on behalf of Richard Gibson, Pastor, Elizabeth Baptist Church
    10. Letter from: Courtney Clayton Jenkins, Senior Pastor & Teacher, South Euclid United Church of Christ
    11. Letter from: Jamar Doyle, Executive Director, Greater Collinwood Development Corporation
    12. Letter from: Rosita Rojas, Patron, Lorain Branch
  4. FINANCE COMMITTEE REPORT (Mr. Seifullah, Chair)
    1. Resolution to Accept Gifts for the Month of February (Exhibit 1)
    2. Resolution Authorizing Transfer of Funds from the General Fund to the Building and Repair Fund (Exhibit 2)
    3. Third Amendment to the Year 2021 Appropriation (Exhibit 3)
    4. Resolution to Enter Into Agreements and/or Establish Funding Request for E-Rate Category Two Services for the E-Rate Funding Year 2021:  07/01/2021 through 06/30/2022 (Exhibit 4)
    5. Resolution Authorizing Amendment to Agreement with Bostwick Design Partnership, Inc. and Ubiquitous Design LTD for Design Services for the Woodland Branch and Distribution Facility (Exhibit 5)
    6. Resolution Authorizing Agreement with Enterprise FM Trust for Purchase and Lease of Vehicles (Exhibit 6)
    7. Resolution to Amend Agreement with Peter D. MacEwan, LLC for Consulting Services (Exhibit 7)
    8. Resolution Announcing Construction Manager At Risk for Phase 1B of the Facilities Master Plan Determined to be Best Value and Authorizing Agreements (Exhibit 8)
    9. Resolution to Purchase Mobile Shelving Upgrades for Louis Stokes Wing (Exhibit 9)
    10. Resolution Authorizing Amendment to Agreement with Kastner Westman & Wilkins, LLC for Legal Services Related to Labor Matters (Exhibit 10)
    11. Resolution to Purchase Radio Systems for Cleveland Public Library Safety & Protective Services (Exhibit 11)
    12. Resolution Authorizing License Agreements with City of Cleveland for Access to City Property for Facilities Master Plan (Exhibit 12)
    13. Resolution Authorizing Seventh Amendment to Agreement for Security Services with Royce Security Services, LLC (Exhibit 13)
    14. Fiscal Officer’s Report (REPORT A)
    15. Report on Investment (REPORT B)
    16. Report on Conference and Travel Expenditures (REPORT C)
    1. Regular Employment Report (Exhibit 14)
    2. Resolution to Revise the Human Resources Manual (Exhibit 15)
    3. Report of Paid Sick Time (Report D)
    4. Employee Demographics (EEO4) (Report E)
    5. Insurance Summary Report (Report F)
  6. COMMUNITY SERVICES REPORT (Mr. Corrigan, Chair)
    1. Monthly Activity Report (Report G)
    2. Building Status Update
    3. Advocacy Taskforce Update
    4. Foundation Update
    5. Diversity, Equity & Inclusion Update