March 15, 2022 Regular Meeting of Library Board of Trustees

Please be aware that all meetings of the Board of Library Trustees are open to in-person attendance by the public. Out of an abundance of care, all guests are also welcome to join this month’s board meeting online via Zoom.

Join by phone: (301) 715-8592 (Webinar ID: 896-9728-4914)

12:00 – Noon

Use the “SUBMIT A COMMENT TO THE BOARD” link to send a public comment to the Board of Trustees. During the meeting, you are also welcome to submit a comment via the Q&A feature on Zoom. Your comments will be read at a designated time during the board meeting.

1. Approval of the Minutes of the:
   1. Regular Board Meeting of 2/15/22
   2. Special Board Meeting of 2/22/22
2. PRESENTATIONS:
3. Foundation Fundraising Year-End Report & Fundraising Strategic Business Plan Overview – Dr. Shenise Johnson Thomas, Chief of External Relations & Development
4. C.R.E.W. Foundation – Media Center – Sheila Wright, President and Founder, C.R.E.W. Foundation
5. COMMUNICATIONS
6. MOTION TO TEMPORARILY SUSPEND THE REGULATIONS
7. FINANCE COMMITTEE REPORT (Mr. Seifullah, Chair)
   1. Resolution to Accept Gifts for the Month of February (EXHIBIT 1)
   2. Third Amendment to the Year 2022 Appropriation (EXHIBIT 2)
   3. Resolution Authorizing Agreement for Fabrication of Asiatown Book Box (EXHIBIT 3) 
   4. Resolution Authorizing Agreement with Cosgrove Jonhenry LLC for Agent and Lobbyist Services (EXHIBIT 4)
   5. Resolution Authorizing Agreement for Removal of Existing Chiller at the Lakeshore Facility (EXHIBIT 5)
   6. Resolution  Accepting Bid and Awarding Contract for Installation of New Chiller at the Lakeshore Facility (EXHIBIT 6)
   7. Resolution Authorizing Upgrades to Louis Stokes Wing Staff Elevators (EXHIBIT 7)
   8. Resolution Authorizing Agreement for Demolition of the Walz Branch Building (EXHIBIT 8)
   9. Resolution Authorizing Agreement with FRONT Exhibition Company for 2022 Contemporary Art Exhibition (EXHIBIT 9)
   10. Fiscal Officer’s Report (REPORT A)
   11. Report on Investments (REPORT B)
   12. Report on Conference and Travel Expenditures (REPORT C)
   13. Report on All Vendor Expenditures (REPORT D) 
   14. Report on Security Services Expenditures – Final Report (REPORT E) 
   15. Reports on Expenditures Made from the Owner’s Contingency Funds for Hough, Jefferson, West Park, Woodland, Central Distribution Facility, Lorain, Eastman and MLK Jr. (REPORT F)
8. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
   1. Regular Employment Report (EXHIBIT 10)
   2. Retirement Recognition Citation (EXHIBIT 11)
   3. Resolution to Revise the Human Resources Manual (EXHIBIT 12)
9. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Corrigan, Chair)
   1. Monthly Activity Report (REPORT G)
   2. Building Status Update
   3. Advocacy Taskforce Update
   4. Foundation Update
   5. Diversity, Equity & Inclusion Update
10. OLD BUSINESS
11. NEW BUSINESS
    1. Resolution to Explore Options to Develop Media Center in the Louis Stokes Wing (EXHIBIT 13)
    2. Resolution to Honor Fran DeWine (EXHIBIT 14)
    3. Resolution Adopting Philanthropic Naming Recognition Policy (EXHIBIT 15)
12. PRESIDENT’S REPORT
13. DIRECTOR’S REPORT
14. PUBLIC COMMENT
15. ADJOURN