June 18, 2020 Board of Trustees Regular Meeting Agenda

Learning Commons Louis Stokes Wing

12:00 – Noon

This month’s Board of Trustees meeting on Thursday, June 18 at 12:00pm was held via Webex.
To join by phone: 1-408-418-9388, Access code: 132 248 1535.

  1. Approval of the Minutes of:
    1. Regular Board Meeting of 5/21/20
  2. COMMUNICATIONS
  3. MOTION TO TEMPORARILY SUSPEND THE REGULATIONS
  4. FINANCE COMMITTEE REPORT (Mr. Seifullah, Chair)
    1. Resolution to Accept Gifts for the Month of May (EXHIBIT 1)
    2. Fifth Amendment to the Year 2020 Appropriation (EXHIBIT 2)
    3. Resolution to Accept the State Library of Ohio Funding for the Ohio Library for the Blind and Physically Disabled (OLBPD)(EXHIBIT 3)
    4. Resolution to Accept Grant from the Clubhouse Network for the Best Buy Teen Tech Center (EXHIBIT 4)
    5. Resolution Approving Service Agreement with Siemens Industry, Inc. (EXHIBIT 5)
    6. Resolution Regarding Library Insurance Renewals (EXHIBIT 6)
    7. Resolution to Renew OCLC Cataloging, Worldshare ILL and Access Subscription Services (EXHIBIT 7)
    8. Resolution Approving Chilled Water Agreement with Cleveland Thermal Chilled Water Distribution, LLC (EXHIBIT 8)
    9. Resolution Approving Buildings to be Included in  Group 1B of Facilities Master Plan (EXHIBIT 9)
    10. Resolution Approving Agreement with Wright Engineering, LLC for HVAC Engineering Improvements (EXHIBIT 10)
    11. Resolution Adopting Policy on Promotional Items, Awards, Gift Cards and Prizes for Distribution of Gift Cards to Patrons (EXHIBIT 11)
    12. Resolution Amending Agreement with Peter MacEwan LLC for Consulting Services (EXHIBIT 12) 
    13. Resolution Authorizing Third Amendment to Agreement for Security Services with Royce Security Services, LLC (EXHIBIT 13)
    14. Fiscal Officer’s Report (REPORT A)
    15. Report on Investments (REPORT B)
    16. Report on Conference and Travel Expenditures (REPORT C)
    17. Report on Expenditures Made from the Owner’s Contingency Fund for South Branch Renovation Project (REPORT D)
    18. Report on Expenditures Made from the Owner’s Contingency Fund for Safe, Warm and Dry Construction Project (REPORT E)
    19. Report on Expenditures Made from the Owner’s Contingency Fund for Eastman Reading Garden (REPORT F)
  5. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
    1. Resolution Amending Flexible Spending Account Plan and Medical Cost Program (EXHIBIT 14)
    2. Resolution Correcting Revision to Section 314 of Human Resources Manual (EXHIBIT 15)
    3. Resolution Amending Resolution for Special Closings and Holidays in 2020 (EXHIBIT 16)
    4. Resolution Amending Resolution Authorizing Salary Reductions (EXHIBIT 17)
    5. Regular Employment Report for May (EXHIBIT 18)
    6. Retirement Recognition Citation (EXHIBIT 19)
    7. Report on Paid Sick Time (REPORT G)
    8. Employee Demographics (EEO4) Report (REPORT H)
    9. Insurance Summary Report (REPORT I)
  6. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Corrigan, Chair)
    1. Comparative Annual Statement for 2019 (REPORT J)
    2. Monthly Activity Report (REPORT K)
    3. Building Status Update
    4. Advocacy Taskforce Update
    5. Foundation Update
    6. Diversity, Equity & Inclusion Update
  7. OLD BUSINESS
  8. NEW BUSINESS
  9. DIRECTOR’S REPORT
  10. EXECUTIVE SESSION
  11. ADJOURN