June 17, 2021 Regular Meeting of the Library Trustees

Out of an abundance of care, all guests are welcome to join this month’s board meeting online via Zoom.

Join by phone: (301) 715-8592 (Meeting ID: 842-5875-2024)

12:00 – Noon

Use the “SUBMIT A COMMENT TO THE BOARD” link to send a public comment to the Board of Trustees. During the meeting, you are also welcome to submit a comment via the Q&A feature on Zoom. Your comments will be read at a designated time during the board meeting.

  1. Approval of the Minutes of:
    1. Regular Board Meeting of 05/20/21
    2. Joint Finance & Human Resources Committee Meeting of 05/18/21
  2. PUBLIC COMMENT
  3. PRESENTATION: Ohio Public Libraries State Funding Update -Timothy Cosgrove, Partner, Squire Patton Boggs
  4. PRESENTATION: The Evolution of CLEVNET’s Governance: 1982-2021 Timothy R. Diamond, Special Assistant to the Director
  5. COMMUNICATIONS
    1. Email from:  Patricia McGinty, M. Ed., Ohio Master Teacher, Literacy Specialist K-12, St. Mark Catholic School
  6. FINANCE COMMITTEE REPORT (Mr. Seifullah, Chair)
    1. Resolution to Accept Gifts for the Month of May (EXHIBIT 1)
    2. Sixth Amendment to the Year 2021 Appropriation (EXHIBIT 2)
    3. Resolution Designating Depositories of Public Moneys (EXHIBIT 3)
    4. Resolution Regarding Library Insurance Renewals (EXHIBIT 4)
    5. Resolution to Accept the State Library of Ohio Funding for the Ohio Library for the Blind and Physically Disabled (OLBPD) (EXHIBIT 5)
    6. Resolution Approving Guaranteed Maximum Price Amendments with Gilbane Construction Company for Phase 1A Projects of the Facilities Master Plan (EXHIBIT 6)
    7. Resolution to Amend Agreement with Peter D. MacEwan, LLC for Consulting Services (EXHIBIT 7)
    8. Resolution Authorizing Amendment to Agreement with Bostwick Design Partnership, Inc. and Ubiquitous Design LTD for Design Services for the Woodland Branch and Distribution Facility (EXHIBIT 8)  
    9. Resolution Authorizing Purchase of Automated Materials Handling System (EXHIBIT 9)   
    10. Resolution Authorizing Amendment to Agreement with Professional Service Industries, Inc. d/b/a Intertek-PSI for Surveying, Environmental, Geotechnical, and Ancillary Engineering Services (EXHIBIT 10)  
    11. Resolution Authorizing License Agreement with City of Cleveland for Access to City Property for the Rockport Branch Project of the Facilities Master Plan (EXHIBIT 11)
    12. Resolution to Accept Grant from FRONT Exhibition Company for Fellowship Position  (EXHIBIT 12)
    13. Resolution Authorizing Amendment to Software Support Agreement with Integrated Precision Solutions, Inc. (EXHIBIT 13) 
    14. Resolution Authorizing Negotiations for Renewal of OCLC Cataloging, Worldshare ILL, and Access Subscription Services (EXHIBIT 14) 
    15. Resolution Authorizing Agreement for Early Construction Phase Services for the Woodland Branch (EXHIBIT 14A)
    16. Resolution Authorizing Agreement for Early Construction Phase Services for the Hough Branch (EXHIBIT 14B)
    17. Fiscal Officer’s Report (REPORT A)
    18. Report on Investments (REPORT B)
    19. Report on Conference and Travel Expenditures (REPORT C)
    20. Report on All Vendor Expenditures (REPORT D)
    21. Report on Security Services Expenditures (REPORT E)
  7. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
    1. Regular Employment Report (EXHIBIT 15)
    2. Resolution to Revise the Human Resources Manual (EXHIBIT 16)
    3. Retirement Recognition Citation  (EXHIBIT 17)
    4. Report of Paid Sick Time (REPORT F)
    5. Employee Demographics (EEO4) (REPORT G)
    6. Insurance Summary Report (REPORT H)
  8. COMMUNITY SERVICES REPORT (Mr. Corrigan, Chair)
    1. Monthly Activity Report (REPORT I)
    2. Building Status Update
    3. Advocacy Taskforce Update
    4. Foundation Update
    5. Diversity, Equity & Inclusion Update
  9. OLD BUSINESS
  10. NEW BUSINESS
  11. PRESIDENT’S REPORT  
  12. DIRECTOR’S REPORT
  13. PUBLIC COMMENT
  14. ADJOURN