January 21, 2021 Board of Trustees Regular Meeting Agenda

Out of an abundance of care, all guests are welcome to join this month’s board meeting online via Zoom.

Join by phone: 1-312-626-6799 (Meeting ID: 834 5247 9204)

12:00 – Noon

  1. Presentations
    1. Councilman Basheer Jones
    2. Tim Cosgrove of Squire Patton Boggs
  2. Finance Committee Report
    1. Resolution to Accept Gifts for the Month of December (Exhibit 1)
    2. First Amendment to the Year 2021 Appropriation (Exhibit 2)
    3. Resolution to Authorize Payment of Fees to the CLEVNET Special Revenue Fund Covering the Period January 1, 2021 through December 31, 2021 (Exhibit 3)
    4. Resolution Revising the Library’s Investment Policy (Exhibit 4)
    5. Resolution to Engage L.A.N.D. Studio Inc. to Organize 2021 SEE ALSO and Art Wall Programs (Exhibit 5)
    6. Resolution Authorizing Agreement with Art Therapy Studio for Art Therapy Programming During 2021 (Exhibit 6)
    7. Resolution to Amend Agreement with Cleveland State University for America Reads Tutoring Service (Exhibit 7)
    8. Resolution Approving Option Agreement with Detroit Shoreway Community Development Organization for the Walz Branch Project (Exhibit 8)
    9. Resolution Authorizing Amendment to Software Support Agreement with Integrated Precision Systems, Inc. (Exhibit 9)
    10. Resolution Authorizing Amendment to Agreement with HBM Architects, Inc. for Architectural Design Services for the Lorain Branch of the Cleveland Public Library (Exhibit 10)
    11. Resolution Authorizing Sixth Amendment to Agreement for Security Services with Royce Security Services, LLC (Exhibit 11)
    12. Resolution Authorizing Purchase of Ionizing Air Filtration Equipment (Exhibit 11A)
    13. Fiscal Officer’s Report (REPORT A)
    14. Report on Investment (REPORT B)
    15. Report on Conference and Travel Expenditures (REPORT C)
    16. Purchases from $5,000-$25,000, 10/1/20-12/31/20 (REPORT D)
    17. Purchases from $25,000, 10/1/20-12/31/20 (REPORT E)
    18. Fees Paid for Legal Services, 10/1/20-12/31/20 (REPORT F)
  3. Human Resources Committee (Mr. Hairston, Chair)
    1. Regular Employment Report (Exhibit 12)
    2. Resolution Appointing North Coast Administrators As Third-party Administrator Of The Cleveland Public Library’s Flexible Spending Account And Commuter Benefits Plan, Ratifying Contract, And Amending Flexible Spending Account Plan (Exhibit 13)
    3. Retirement Recognition Citation (Exhibit 14)
    4. Employee Demographics (EEO4) (Report G)
    5. Insurance Summary Report (Report H)
    6. Report on Paid Sick Time (Report I)
    7. Salary Changes Report (Report J)
  4. Community Services Report (Mr. Corrigan, Chair)
    1. Monthly Activity Report (Report K)
    2. Building Status Update
    3. Advocacy Taskforce Update
    4. Foundation Update
    5. Diversity, Equity & Inclusion Update
  5. Old Business
  6. New Business
  7. Director’s Report
  8. Executive Session