Agenda – September 19, 2013

CLEVELAND PUBLIC LIBRARY
BOARD OF LIBRARY TRUSTEES MEETING
September 19, 2013
Trustees Room           Louis Stokes Wing
12:00 Noon

AGENDA

 

I.    OATH OF OFFICE FOR REAPPOINTMENT OF THOMAS D. CORRIGAN

II.    Approval of the Minutes of the Regular Board Meeting of 6/20/13; and Finance Committee Meeting of 6/18/13.

III.    COMMUNICATIONS    
        Letters from:

•    Rufus Darkortey, President/Co-Founder, Liberia Economic Development Initiative (LEDI)
•    Susan Benton, President & CEO, Urban Libraries Council
•    Dr. Silas E. Ashley
•    The Honorable Eric H. Kearney, Senate Minority Leader, Ohio Senate

    
IV.    FINANCE COMMITTEE REPORT (Ms. Rodriguez, Chair)

A.    Resolution to Accept Gifts for the Months of June, July, August (EXHIBIT 1)
B.    Resolution to Accept Grant from Alcoa Foundation to Purchase Solar-Powered Trash Compactors for Eastman Reading Garden (EXHIBIT 2)
C.    Seventh Amendment to the Year 2013 Appropriation (EXHIBIT 3)
D.    Resolution to Ratify and Approve the Purchase of Insurance Coverage for Policies Effective August 1, 2013 and
September 18, 2013 (EXHIBIT 4)
E.    Resolution Authorizing Change Order #001 for the Jefferson Branch Parking Lot Improvement (EXHIBIT 5)
F.    Resolution Authorizing Change Orders #002, 004, 005, 006, 009 for the Temporary South Branch Relocation Project (EXHIBIT 6)
G.    Resolution Authorizing Agreement  to Install Card Readers into Seven Elevators for Access Control (EXHIBIT 7) (HOLD)
H.    Resolution Authorizing Agreement with Creative Artists Agency for Speaker Engagement (EXHIBIT 8)
I.    Resolution Authorizing the Purchase of Fire Alarm System from ABCO Fire Protection Incorporated (EXHIBIT 9)
J.    Resolution Accepting Bid and Awarding Contract for the South Branch Deactivation Project (EXHIBIT 10)
K.    Resolution to Accept the State Library of Ohio Funding for the Ohio Library for the Blind and Physically Disabled (OLBPD) (EXHIBIT 11)
L.    Fiscal Officer’s Reports, June, July, August (REPORTS A, A1, A2)
M.    Reports on Investments, June, July, August (REPORTS B, B1, B2)
N.    Reports on Conference and Travel Expenditures, June, July, August (REPORTS C, C1, C2)
O.    Purchases from $5,000-$25,000, 4/1/13-6/30/13 (REPORT D)
P.    Purchases Exceeding $25,000, 4/1/13-6/30/13 (REPORT E)
Q.    Fees Paid for Legal Advice and Services to Ogletree, 4/1/13-6/30/13 (REPORT F)
R.    Report on Corvus Recycling, 1/1/13-6/30/13 (REPORT G)

V.    HUMAN RESOURCES COMMITTEE REPORT (Mr. Seifullah, Chair)

A.    Regular Employment Reports, June, July, August (EXHIBITS 12, 12A, 12B)
B.    Retirement Recognition Citation (EXHIBIT 13)
C.    Reports on Paid Sick Time, June, July, August (REPORTS H, H1, H2)
D.    Affirmative Action Plan Reports, June, July, August (REPORTS I, I1, I2)
E.    Insurance Summary Reports, June, July, August (REPORTS J, J1, J2)

VI.    COMMUNITY SERVICES COMMITTEE REPORT (Mr. Werner, Chair)

A.    Building Status Update
B.    Monthly Activity Reports, June, July, August (REPORTS K, K1, K2)

VI.    OLD BUSINESS

VIII.    NEW BUSINESS

 IX.    DIRECTOR’S REPORT

    ADJOURN