Agenda – September 18, 2014

CLEVELAND PUBLIC LIBRARY
BOARD OF LIBRARY TRUSTEES MEETING
September 18, 2014
Trustees Room           Louis Stokes Wing
12:00 Noon

AGENDA

I.    OATH OF OFFICE FOR REAPPOINTMENT OF RICK WERNER

II.    Approval of the Minutes of the Regular Board Meeting and Board Work Session of 6/19/14; and Joint Finance, Human Resources & Community Services Committee Meeting of 6/17/14.

III.    COMMUNICATIONS       
  
IV.    Presentation:  Brand Identity, Wayfinding & Signage for Cleveland Digital Public Library

                  – Rick Ortmeyer, AIA LEED AP, Bostwick Design Partnership

V. FINANCE COMMITTEE REPORT (Ms. Rodriguez, Chair)

A.    Resolution to Accept Gifts for the Months of June, July, August (EXHIBIT 1)
B.    Sixth Amendment to the Year 2014 Appropriation (EXHIBIT 2)
C.    Resolution to Ratify and Approve the Purchase of Insurance Coverage for Policies Effective August 1, 2014 and September 18, 2014 (EXHIBIT 3)
D.    Resolution to Accept the State Library of Ohio Funding for the Ohio Library for the Blind and Physically Disabled (OLBPD) (EXHIBIT 4)
E.    Resolution to Purchase Carpet for Fleet and Harvard-Lee Branches (EXHIBIT 5)
F.    Resolution to Purchase PC Workstations for Children’s Areas In Branch Libraries from Business Smarts (EXHIBIT 6)
G.    Resolution Regarding the Purchase of Natural Gas (EXHIBIT 7)
H.    Resolution Authorizing Change Orders #001, #002 and #003 for the Cleveland Digital Public Library Project (EXHIBIT 8)
I.    Resolution Amending Agreement with Strategy Design Partners (EXHIBIT 9)
J.    Resolution Authorizing a Three Month Extension of Contract with Medical Mutual of Ohio (EXHIBIT 10)
K.    Resolution Authorizing Purchase of Signage and Wayfinding Materials for Digital Hub Project (EXHIBIT 11)
L.    Resolution Authorizing Competitive Bidding for Furniture Package for Digital Hub Project (EXHIBIT 12)
M.    Resolution Ratifying Agreement for Purchase of Electricity (EXHIBIT 13)
N.    Fiscal Officer’s Reports, June, July, August (REPORTS A, A1, A2)
O.    Reports on Investments, June, July, August (REPORTS B, B1, B2)
P.    Reports on Conference and Travel Expenditures, June, July, August (REPORTS C, C1, C2)
Q.    Purchases from $5,000-$25,000, 4/1/14-6/30/14 (REPORT D)
R.    Purchases Exceeding $25,000, 4/1/14-6/30/14 (REPORT E)
S.    Fees Paid for Legal Advice and Services to Ogletree, 4/1/14-6/30/14 (REPORT F)
T.    Report on Corvus Recycling, 1/1/14-6/30/14 (REPORT G)
U.    Cleveland Foundation Grant for Library Learning Centers, June, July, August (REPORTS H, H1, H2)

VI.    HUMAN RESOURCES COMMITTEE REPORT (Mr. Seifullah, Chair)

A.    Regular Employment Reports, June, July, August (EXHIBITS 14, 14A, 14B)
B.    Retirement Recognition Citation (EXHIBIT 15)
C.    Resolution Ratifying Off-Step Salary for the Chief Technology Officer (EXHIBIT 16)
D.    Resolution for Ratification of Agreement with City, County,  Waste Paper Drivers Union Local 244 (EXHIBIT 17)
E.    Reports on Paid Sick Time, June, July, August (REPORTS I, I1, I2)
F.    Affirmative Action Plan Reports, June, July, August (REPORTS J, J1, J2)
G.    Insurance Summary Reports, June, July, August (REPORTS K, K1, K2)

VII.    COMMUNITY SERVICES COMMITTEE REPORT (Mr. Werner, Chair)

A.    Building Status Update
B.    Monthly Activity Reports, June, July, August (REPORTS L, L1, L2)

VIII.    OLD BUSINESS

A. Resolution to Amend the Regulations of the Board of Library Trustees Regarding Policy on Electronic Fund Transfers
  (Second Reading) (EXHIBIT 18)

IX.    NEW BUSINESS

A. Resolution Approving Appointment of the Library Director and Board President to the Friends Board in Their Official Capacities (EXHIBIT 19)

X.    DIRECTOR’S REPORT

 XI.  EXECUTIVE SESSION

    ADJOURN