Agenda – September 18, 2012

CLEVELAND PUBLIC LIBRARY
BOARD OF LIBRARY TRUSTEES MEETING
September 18, 2012
Trustees Room           Louis Stokes Wing
12:00 Noon

AGENDA

 

I.    Approval of the Minutes of the Regular Board Meeting of 6/19/12; and Special Board Meeting of 8/23/12.

II.    COMMUNICATIONS    

Letters from:

  • Deborah McHamm, President & CEO, A Cultural Exchange
  • Ann Goodman, President & CEO, Mary Lavin, Director of Fundraising Cleveland Foodbank
  • Margaret Bernstein, Herb Thomas & Steve Killpack, Healthy Fathering Collaborative of Greater Cleveland
  • Susan G. Paul, Interim Dean, Lorain County Community College Library

Emails from:

  • Frank G. Jackson, Mayor, City of Cleveland
  • Dr. Robert Young, Dean, Business Division, Lorain County Community College

 

III.    Presentation:  Musicarnaval (Diana Price & Bill Rudman, Director, The Musical Theater Project)

IV.    FINANCE COMMITTEE REPORT (Ms. Rodriguez, Chair)

A.    Resolution to Accept Gifts for the Months of June, July, August (EXHIBIT 1)
B.    Resolution to Accept State Library of Ohio Funding for the Ohio Library for the Blind and Physically Disabled (OLBPD) (EXHIBIT 2)
C.    Fifth Amendment to the Year 2012 Appropriation (EXHIBIT 3)
D.    Resolution to Ratify and Approve the Purchase of Insurance Coverage for Policies Effective August 1, 2012 and September 18, 2012 (EXHIBIT 4)
E.    Resolution Ratifying the Purchase of Post Installation Support For the Virtualized Desktops Implementation Project (EXHIBIT 5)
F.    Resolution for Waste Materials Services (EXHIBIT 6)
G.    Resolution Requesting Budget Transfers for Purchases for the Main Library Consolidation Project Phase 1: Tech Central (EXHIBIT 7)
H.    Resolution Authorizing Change Order #005 Tech Central – Phase 1(Sterling Professional Group) (EXHIBIT 8)
I.    Resolution for GFOA Consulting to Assist with Additional and Revised Services for the Procurement of a Timekeeping System (EXHIBIT 9)
J.    Resolution to Purchase Microfilm ScanPro 2000 Scanners from World Micrographics, Inc. (EXHIBIT 10)
K.    Resolution to Amend Agreement with Gallagher Benefit Services, Inc. to Provide Employee Wellness Incentive Program Provider Services (EXHIBIT 11)
L.    Resolution to Purchase Access Control Systems for Cleveland Public Library Main Campus, Lakeshore, Garden Valley, and Rice Branch Facilities (EXHIBIT 12)
M.    Resolution to Amend Design Services Agreement with Bostwick Design Partnership for Main Library Consolidation Project for Phase 2 Pre-Design Services (EXHIBIT 13)
N.    Resolution Requesting the Cuyahoga County Fiscal Officer to Certify the Total Current Tax Valuation of the Cleveland Metropolitan School District and the Amount to be Generated During the First Year of Collection of a 5.8 Mill Renewal Levy for the Current Expenses of the Cleveland Public Library (EXHIBIT 14)
O.    Resolution to Enter Into Agreement with Protect-O-Seal, Inc. For Maintenance on Cleveland Public Library’s Parking Lots (EXHIBIT 15)
P.    Fiscal Officer’s Reports, June, July, August (REPORTS A, A1, A2)
Q.    Reports on Investments, June, July, August (REPORTS B, B1, B2)
R.    Reports on Conference and Travel Expenditures, June, July, August (REPORTS C, C1, C2)
S.    Purchases from $5,000-$25,000, 4/1/12-6/30/12 (REPORT D)
T.    Purchases Exceeding $25,000, 4/1/12-6/30/12 (REPORT E)

V.    HUMAN RESOURCES COMMITTEE REPORT (Mr. Seifullah, Chair)

A.    Regular Employment Reports, June, July, August (EXHIBITS 16, 16A, 16B)
B.    Retirement Recognition Citation (EXHIBIT 17)
C.    Resolution for Ratification of Agreement with City, County Waste Paper Drivers Union Local 244 (EXHIBIT 18)
D.    Reports on Paid Sick Time, June, July, August (REPORTS F, F1, F2)
E.    Affirmative Action Plan Reports, June, July, August (REPORTS G, G1, G2)
F.    Insurance Summary Reports, June, July, August (REPORTS H, H1, H2)

VI.    COMMUNITY SERVICES COMMITTEE REPORT (Mr. Werner, Chair)

A.  Resolution to Amend Circulation Policy (EXHIBIT 19)
B.  Building Status Update
C.  Monthly Activity Reports, June, July, August (REPORTS I, I1, I2)

VI.    OLD BUSINESS

VIII.    NEW BUSINESS

A. Resolution Commemorating the Life of Harvey Pekar (EXHIBIT 20)

B. Resolution to Support the Implementation of Cleveland Metropolitan School District’s Transformation Plan (EXHIBIT 21)

IX.    DIRECTOR’S REPORT

    ADJOURN