Home Agenda Agenda – September 15, 2016

Agenda – September 15, 2016

CLEVELAND PUBLIC LIBRARY

       BOARD OF LIBRARY TRUSTEES MEETING

September 15, 2016

Trustees Room           Louis Stokes Wing

12:00 Noon

AGENDA

 

 

 

  1. Approval of the Minutes of the Regular Board Meeting of 6/16/16; Joint Finance & Community Services Committee Meeting of 6/14/16; Special Board Meeting and Advocacy Taskforce Meeting of 7/28/16; and Special Board Meeting of 8/29/16.
  1. Presentation: Karen Skunta, President & Creative Director, Karen Skunta & Company
  1. COMMUNICATIONS 

Letter from: Teresa R. Merriweather, Ph.D., Candidate, Chief Civil Rights Investigator, National Action Network Greater Cleveland Chapter

    

  1. FINANCE COMMITTEE REPORT (Mr. Seifullah, Chair)
  1. Resolution to Accept Gifts for the Months of June, July, August (EXHIBIT 1)
  2. Seventh Amendment to the Year 2016 Appropriation (EXHIBIT 2)
  3. Resolution to Ratify and Approve the Purchase of Insurance Coverage for Policies Effective August 1, 2016 and September 18, 2016 (EXHIBIT 3)
  4. Resolution to Amend the Resolution to Accept Grant Funds from the Child Care Resource Center of Cuyahoga County, Inc. DBA Starting Point for MyCom Out-of-School Time Transitions Programs (EXHIBIT 4)
  5. Resolution Authorizing Agreement with Bravo Wellness LLC for Wellness Incentive Program Services and Amending Agreement with Arthur J. Gallagher & Co. (EXHIBIT 5)
  6. Resolution to Engage L.A.N.D. STUDIO Inc. to Organize 2017 and 2018 Visual Arts Programs (EXHIBIT 6)
  7. Resolution to Authorize Director to Negotiate and Enter Into Gas Contract to Take Effect After Expiration of Current Contract (EXHIBIT 7)
  8. Resolution Authorizing Renewal of the Lease for the Temporary South Branch of the Cleveland Public Library (EXHIBIT 8)
  9. Resolution Authorizing Amendment to Agreement with HBM Architects, LLC for Architectural Design Services for the South Branch of the Cleveland Public Library (EXHIBIT 9)
  10. Resolution Authorizing Agreement with Osborn Engineering Company for Architectural and Engineering Services for the Safe, Warm and Dry Project (EXHIBIT 10)
  11. Resolution to Engage Improve Consulting and Training Group, LLC to Provide Consulting and Support Services for the Technical Services Department (EXHIBIT 11)
  12. Resolution to Extend Agreement with Balestra, Harr & Schere, CPAs, Inc. to Perform the Regularly Scheduled Audits of the Cleveland Public Library for the Fiscal Periods from January 1, 2016 through December 31, 2019 (EXHIBIT 12)
  13. Resolution to Amend Agreement with Family Connections of Northeast Ohio (EXHIBIT 13)
  14. Resolution Authorizing the Increase in Price to the Current Agreement with KONE, Inc. to Provide Maintenance for Elevators in Main Building and Louis Stokes Wing (EXHIBIT 14)
  15. Resolution for Installation of Raingardens and Storm Water Retention System at the Woodland Branch (EXHIBIT 15)
  16. Resolution to Amend the Maintenance Agreement with Tyler Technologies, Inc. for Support of the MUNIS ERP System (EXHIBIT 16)
  17. Resolution Authorizing Amendment to Agreement with the Chilcote Law Firm, LLP for Legal Services (EXHIBIT 17)
  18. Fiscal Officer’s Reports, June, July, August (REPORTS A, A1, A2)
  19. Reports on Investments, June, July, August (REPORTS B, B1, B2)
  20. Reports on Conference and Travel Expenditures, June, July, August (REPORTS C, C1, C2)
  21. Purchases from $5,000-$25,000, 4/1/16-6/30/16 (REPORT D)
  22. Purchases Exceeding $25,000, 4/1/16-6/30/16 (REPORT E)
  23. Fees Paid for Legal Advice and Services to Ogletree, 4/1/16-6/30/16 (REPORT F)
  24. Report on Expenditures Made from the Owner’s Contingency Fund for Main Library Phase 2 Construction Project (REPORTS G, G1, G2)

 

  1. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
  1. Regular Employment Reports, June, July, August (EXHIBITS 18, 18A, 18B)
  2. Retirement Recognition Citation (EXHIBIT 19)
  3. Reports on Paid Sick Time, June, July, August (REPORTS H, H1, H2)
  4. Employee Demographics (EEO4) Reports, June, July, August (REPORTS I, I1, I2)
  5. Insurance Summary Reports, June, July, August (REPORTS J, J1, J2)

 

  1. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Corrigan, Chair)
  1. Monthly Activity Reports, June, July, August (REPORTS K, K1, K2)
  2. Building Status Update
  3. CPL150 Strategic Plan Update
  4. Safe, Warm and Dry Update
  5. Friends Board Update

 

VIII. OLD BUSINESS

   

IX.  NEW BUSINESS

  1. Resolution of Support for Cleveland Metropolitan School District Tax Levy (EXHIBIT 20)
  2. Resolution Honoring the Bill and Melinda Gates Foundation and Its Contribution to Building the Capacity of Public Libraries (EXHIBIT 21)

X.   DIRECTOR’S REPORT

 

     ADJOURN