Agenda – June 16, 2016

CLEVELAND PUBLIC LIBRARY
BOARD OF LIBRARY TRUSTEES MEETING
June 16, 2016
Trustees Room           Louis Stokes Wing
12:00 Noon

AGENDA

I.    Approval of the Minutes of the Regular Board Meeting of 5/19/16; and Finance Committee Meeting of 5/17/19.

II.    COMMUNICATIONS    
    
III.    FINANCE COMMITTEE REPORT (Mr. Seifullah, Chair)

A.    Resolution to Accept Gifts for the Month of May (EXHIBIT 1)
B.    Sixth Amendment to the Year 2016 Appropriation (EXHIBIT 2)
C.    Resolution Designating Depositories of Public Moneys (EXHIBIT 3)
D.    Resolution Revising the Library's Investment Policy (EXHIBIT 4)
E.    Resolution to Accept the State Library of Ohio Funding for the Ohio Library for the Blind and Physically Disabled(OLBPD) (EXHIBIT 5)
F.    Resolution to Accept Grant Funds from the Child Care Resource Center of Cuyahoga County, Inc. DBA Starting Point for MyCom Out-of-School Time Transitions Program (EXHIBIT 6)
G.    Resolution to Advance Cash from the General Fund to the MyCom Fund (EXHIBIT 7)
H.    Resolution to Accept Grant Funds from New York Community Bank through the Friends of the Cleveland Public Library for the Summer Reading Club (EXHIBIT 8)
I.    Resolution to Accept Cleveland Foundation Grant for Library Learning Centers (EXHIBIT 9)
J.    Resolution to Accept Mozilla Foundation Grant for Web Literacy Training for Staff (EXHIBIT 10)
K.    Resolution to Amend Agreement with Cleveland State University for America Reads Tutoring Services (EXHIBIT 11)
L.    Resolution to Engage Contractor to Provide Branch Security and Night Alarm Services (EXHIBIT 12)
M.    Resolution Extending Agreement with G4S Secure Solutions,Inc.(USA) (EXHIBIT 13)
N.    Resolution Selecting and Ranking Most Qualified Architect Firms and Authorizing Negotiation of Agreement with Top-Ranked Firm for Safe, Warm and Dry Improvement Project (EXHIBIT 14)
O.    Resolution Selecting and Ranking Most Qualified Engineering Firms for Chiller Study (EXHIBIT 15)
P.    Fiscal Officer’s Report (REPORT A)
Q.    Report on Investments (REPORT B)
R.    Report on Conference and Travel Expenditures (REPORT C)
S.    Report on Expenditures Made from the Owner’s Contingency Fund for Main Library Phase 2 Construction Project (REPORT D)

IV.    HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)

A.    Regular Employment Report (EXHIBIT 16)
B.    Retirement Recognition Citation (EXHIBIT 17)
C.    Report on Paid Sick Time (REPORT E)
D.    Employee Demographics(EEO-4) Report (REPORT F)
E.    Insurance Summary Report (REPORT G)

 
V.    COMMUNITY SERVICES COMMITTEE REPORT (Mr. Corrigan, Chair)

A.    Revision to Fines and Fees Schedule (EXHIBIT 18)
B.    Resolution to Provide Amnesty for Fines and Fees to Youth Ages Seventeen and Under During the Month of September 2016 (EXHIBIT 19)
C.    Monthly Activity Report (REPORT H)
D.    Building Status Update
E.    CPL150 Strategic Plan Update
F.    Safe, Warm and Dry Update
G.    Friends Board Update

VI.    OLD BUSINESS

VII.    NEW BUSINESS

A.    Resolution to Enter Into An Agreement with the Board of Trustees of Geauga County Public Library (EXHIBIT 20)
B.    Resolution to Change Main Library Hours for One-Day Event (EXHIBIT 21)

VIII.    DIRECTOR’S REPORT

IX.   EXECUTIVE SESSION

ADJOURN