CLEVELAND PUBLIC LIBRARY BOARD OF TRUSTEES MEETING – APRIL 19, 2016

Trustees Room, Louis Stokes Wing • 12:00 Noon

AGENDA
I. Approval of the Minutes of the Regular Board Meeting 3/15/16; and Special Board Meeting of 3/29/16.
II. COMMUNICATIONS
* Lender F. Salone, Hough Branch Patron
* Regennia N. Williams, PhD, Humanities Scholar and Independent Consultant, Workshop Leader for “From Jubilees to Jazz”
III. MOTION TO TEMPORARILY SUSPEND THE REGULATIONS
IV. FINANCE COMMITTEE REPORT (Mr. Seifullah, Chair)
A. Resolution to Accept Gifts for the Month of March———–EXHIBIT 1
B. Fourth Amendment to the Year 2016 Appropriation————-EXHIBIT 2
C. Resolution to Accept Award from OneCommunity for Opening
the Cleveland City Record Project—————————EXHIBIT 3
D. Resolution to Renew the Maintenance Agreement with Tyler
Technologies, Inc. for the Support and Update Licensing of
the MUNIS ERP System—————————————-EXHIBIT 4
E. Resolution Authorizing the Upgrade of the People Counting
Hardware with Integrated Precisions Systems Inc.————EXHIBIT 5
F. Resolution to Enter into An Agreement for Uniform
Rental Services(HOLD)—————————————EXHIBIT 6
G. Resolution to Enter into an Agreement with KONE Inc. for
Repair Service to Elevator Drives in the Main Library——-EXHIBIT 7
H. Resolution Selecting and Ranking Most Qualified Engineering
Firms and Authorizing Negotiation of Agreement with
Top-Ranked Firm for Chiller Study (HOLD)——————–EXHIBIT 8
I. Resolution Authorizing Agreement with HBM Architects, LLC,
for Architectural Design Services for the South Branch of
the Cleveland Public Library——————————–EXHIBIT 9
J. Resolution to Enter into an Agreement with Bibliotheca, LLC
for the Purchase of 3M™ SelfCheck™ Systems——————EXHIBIT 10
K. Resolution to Ratify the Agreement with The Center for
Families and Children for the Employee Assistance
Service Program———————————————EXHIBIT 11
L. Fiscal Officer’s Report————————————–REPORT A
M. Report on Investments—————————————-REPORT B
N. Report on Conference and Travel Expenditures—————–REPORT C
O. Purchases from $5,000-$25,000 for the period 1/1/16-3/31/16–REPORT D
P. Purchases Exceeding $25,000 for the period 1/1/16-3/31/16—-REPORT E
Q. Fee Paid for Legal Advice and Services to Ogletree———–REPORT F
R. Report on Expenditures Made from the Owner’s Contingency
Fund For Main Library Phase 2 Construction Project———–REPORT G
V. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
A. Regular Employment Report———————————–EXHIBIT 12
B. Retirement Recognition Citation—————————–EXHIBIT 13
C. Report on Paid Sick Time————————————-REPORT H
D. Employee Demographics(EEO-4)Report—————————REPORT I
E. Insurance Summary Report————————————-REPORT J
VI. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Corrigan, Chair)
A. Resolution to Revise Library Circulation Policy————-EXHIBIT 14
B. Monthly Activity Report————————————–REPORT K
C. Comparative Statement of Annual Statistics 2015————–REPORT L
D. Building Status Update
E. CPL150 Strategic Plan Update
F. Safe, Warm and Dry Update
G. Friends Board Update
VII. OLD BUSINESS
VIII. NEW BUSINESS
IX. DIRECTOR’S REPORT
ADJOURN