Cleveland Public Library Board of Library Trustees Meeting

September 15, 2016
Trustees Room Louis Stokes Wing
12:00 Noon


I. Approval of the Minutes of the Regular Board Meeting of 6/16/16; Joint Finance & Community Services Committee Meeting of 6/14/16; Special Board Meeting and Advocacy Taskforce Meeting of 7/28/16; and Special Board Meeting of 8/29/16.
II. Presentation: Karen Skunta, President & Creative Director, Karen Skunta & Company
Letter from:
o Teresa R. Merriweather, Ph.D., Candidate, Chief Civil Rights Investigator, National Action Network Greater Cleveland Chapter
A. Resolution to Accept Gifts for the Months of June,
July, August——————————————–EXHIBIT 1, 1A, 1B
B. Seventh Amendment to the Year 2016 Appropriation—————EXHIBIT 2
C. Resolution to Ratify and Approve the Purchase of Insurance
Coverage for Policies Effective August 1, 2016 and
September 18, 2016———————————————EXHIBIT 3
D. Resolution to Amend the Resolution to Accept Grant Funds from
the Child Care Resource Center of Cuyahoga County, Inc. DBA
Starting Point for MyCom Out-of-School Time Transitions
Programs——————————————————-EXHIBIT 4
E. Resolution Authorizing Agreement with Bravo Wellness LLC for
Wellness Incentive Program Services and Amending Agreement
with Arthur J. Gallagher & Co.———————————EXHIBIT 5
F. Resolution to Engage L.A.N.D. STUDIO Inc. to Organize 2017 and
2018 Visual Arts Programs————————————–EXHIBIT 6
G. Resolution to Authorize Director to Negotiate and Enter Into
Gas Contract to Take Effect After Expiration of Current
Contract——————————————————-EXHIBIT 7
H. Resolution Authorizing Renewal of the Lease for the Temporary
South Branch of the Cleveland Public Library——————-EXHIBIT 8
I. Resolution Authorizing Amendment to Agreement with HBM
Architects, LLC for Architectural Design Services for the
South Branch of the Cleveland Public Library——————-EXHIBIT 9
J. Resolution Authorizing Agreement with Osborn Engineering
Company for Architectural and Engineering Services for the
Safe, Warm and Dry Project————————————-EXHIBIT 10
K. Resolution to Engage Improve Consulting and Training Group, LLC
to Provide Consulting and Support Services for the Technical
Services Department——————————————–EXHIBIT 11
L. Resolution to Extend Agreement with Balestra, Harr & Schere,
CPAs, Inc. to Perform the Regularly Scheduled Audits of the
Cleveland Public Library for the Fiscal Periods from
January 1, 2016 through December 31, 2019———————EXHIBIT 12
M. Resolution to Amend Agreement with Family Connections of
Northeast Ohio————————————————-EXHIBIT 13
N. Resolution Authorizing the Increase in Price to the Current
Agreement with KONE, Inc. to Provide Maintenance for Elevators
in Main Building and Louis Stokes Wing————————-EXHIBIT 14
O. Resolution for Installation of Raingardens and Storm Water
Retention System at the Woodland Branch———————– EXHIBIT 15
P. Resolution to Amend the Maintenance Agreement with Tyler
Technologies, Inc. for Support of the MUNIS ERP System———EXHIBIT 16
Q. Resolution Authorizing Amendment to Agreement with the Chilcote
Law Firm, LLP for Legal Services——————————-EXHIBIT 17
R. Fiscal Officer’s Reports, June, July, August———– REPORTS A, A1, A2
S. Reports on Investments, June, July, August————–REPORTS B, B1, B2
T. Reports on Conference and Travel Expenditures, June, July,
August————————————————–REPORTS C, C1, C2
U. Purchases from $5,000-$25,000, 4/1/16-6/30/16——————–REPORT D
V. Purchases Exceeding $25,000, 4/1/16-6/30/16———————-REPORT E
W. Fees Paid for Legal Advice and Services to Ogletree,
4/1/16-6/30/16—————————————————REPORT F
X. Report on Expenditures Made from the Owner’s Contingency Fund for
Main Library Phase 2 Construction Project—————REPORTS G, G1, G2
A. Regular Employment Reports, June, July, August——EXHIBITS 18, 18A, 18B
B. Retirement Recognition Citation——————————–EXHIBIT 19
C. Reports on Paid Sick Time, June, July, August———–REPORTS H, H1, H2
D. Employee Demographics (EEO4) Reports, June, July,
August————————————————–REPORTS I, I1, I2
E. Insurance Summary Reports, June, July, August———–REPORTS J, J1, J2
A. Monthly Activity Reports, June, July, August————REPORTS K, K1, K2
B. Building Status Update
C. CPL150 Strategic Plan Update
D. Safe, Warm and Dry Update
E. Friends Board Update
A. Resolution of Support for Cleveland Metropolitan School
District Tax Levy———————————————-EXHIBIT 20
B. Resolution Honoring the Bill and Melinda Gates Foundation and
Its Contribution to Building the Capacity of Public Libraries-—EXHIBIT 21