CLEVELAND PUBLIC LIBRARY BOARD OF LIBRARY TRUSTEES 2016 REGULAR AND ORGANIZATIONAL MEETINGS – January 21, 2016

CLEVELAND PUBLIC LIBRARY
BOARD OF LIBRARY TRUSTEES MEETING
January 21, 2016
Trustees Room Louis Stokes Wing
12:00 Noon

AGENDA
I. Approval of the Minutes of the Regular Board Meeting of 12/17/15 and Joint Finance & Human Resources Committee Meeting of 12/15/16.
II. Presentation: Endowment Portfolio, Glen Danahey, PNC,
III. COMMUNICATIONS
• Email from Jane-Na Chang, Mandarin Chinese Teacher, Brecksville-Broadview Heights Middle School
• Commendation from The Honorable Nickie J. Antonio, The Ohio House of Representatives, House District #13
IV. FINANCE COMMITTEE REPORT (Mr. Seifullah, Chair)
A. Resolution to Accept Gifts for the Month of December———-EXHIBIT 1
B. Resolution to Accept Gift from the Julius W. Zajac Trust——EXHIBIT 2
C. Resolution Regarding December 31, 2015 General Fund Balance—EXHIBIT 3
D. First Amendment to the Year 2016 Appropriation—————-EXHIBIT 4
E. Resolution to Advance Cash from the General Fund to the
Friends Fund————————————————–EXHIBIT 5
F. Resolution to Authorize Annual Expenditure for 2016 with
Republic Services, Inc.—————————————EXHIBIT 6
G. Resolution to Authorize Annual Expenditure for 2016 for
Maintenance on the Multi-Function Devices with Xerox———-EXHIBIT 7
H. Resolution to Enter Into An Agreement with Business Smarts
for Hardware Maintenance————————————–EXHIBIT 8
I. Resolution Approving Change Order #009 Rescinding Change
Order #008 and Approving Change Order #010 for the Cleveland
Digital Public Library Project——————————–EXHIBIT 9
J. Resolution Authorizing Agreement with Cleveland Neighborhood
Progress, Inc. for Financial Consulting Services through its
Community Financial Centers Program—————————EXHIBIT 10
K. Fiscal Officer’s Report—————————————REPORT A
L. Report on Investments—————————————–REPORT B
M. Report on Conference and Travel Expenditures——————REPORT C
N. Report on Cleveland Foundation Grant for Library
Learning Centers———————————————-REPORT D
O. Purchases from $5,000-$25,000, 10/1/15-12/31/15—————REPORT E
P. Purchases from $25,000, 10/1/15-12/31/15———————-REPORT F
Q. Fees Paid for Legal Advice and Services to Ogletree———–REPORT G
R. Report on Report on BRAVO Wellness Incentive Program———-REPORT H
S. Report on Expenditures Made from the Owner’s Contingency Fund
For Main Library Phase 2 Construction Project—————–REPORT I
V. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)
A. Regular Employment Report————————————EXHIBIT 11
B. Retirement Recognition Citation——————————EXHIBIT 12
C. Resolution Amending Resolution for Special Closings and
Holidays in 2016———————————————EXHIBIT 13
D. Resolution to Revise the Human Resources Manual————–EXHIBIT 14
E. 2016 Salary Tables——————————————-REPORT J
F. Report on Paid Sick Time————————————-REPORT K
G. Employee Demographics EEO4)Report—————————-REPORT L
H. Insurance Summary Report————————————-REPORT M
VI. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Corrigan, Chair)
A. Monthly Activity Report————————————–REPORT N
B. Building Status Update
C. CPL150 Strategic Plan Update
D. Safe, Warm and Dry Update
E. Friends Board Update
VII. OLD BUSINESS
VIII. NEW BUSINESS
A. Resolution Approving Memorandum of Understanding Between The
Cleveland Law Library and the Cleveland Public Library——–EXHIBIT 15
IX. DIRECTOR’S REPORT
ADJOURN

CLEVELAND PUBLIC LIBRARY
BOARD OF LIBRARY TRUSTEES
2016 ORGANIZATIONAL MEETING
January 21, 2016

AGENDA
A. Election of Officers
B. Election of Fiscal Officer and Appointment of
Deputy Fiscal Officers——————————EXHIBIT 1
C. Renewal of Surety Bonds on Fiscal Officers————EXHIBIT 2
ADJOURN