Board of Library Trustees Meeting

November 17, 2016
Trustees Room Louis Stokes Wing
12:00 Noon

Agenda

I. Approval of the Minutes of the Regular Board Meeting of 10/20/16; and Finance Committee Meeting of 10/18/16.

II. COMMUNICATIONS

Letter from: Douglas S. Evans, Executive Director, Ohio Library Council

III. FINANCE COMMITTEE REPORT (Mr. Seifullah, Chair)

A. Resolution to Accept Gifts for the Month of October———–EXHIBIT 1
B. Resolution Requesting Tax Advance—————————–EXHIBIT 2
C. Resolution Authorizing Agreement with Cleveland Neighborhood
Progress Inc. for Financial Consulting Services through its
Community Financial Centers Program—————————EXHIBIT 3
D. Resolution to Purchase Extended Warranties and Upgrades for
Early Learning Stations—————————————EXHIBIT 4
E. Resolution to Purchase Computer Hardware from Business Smarts-EXHIBIT 5
F. Resolution Authorizing Agreement with Integrated Precision
Systems Inc. for Maintenance of Access Control System———EXHIBIT 6
G. Resolution to Increase Agreement with Integrated Precision
Systems, Inc. for Maintenance of People Counting Hardware,
Software and Firmware—————————————–EXHIBIT 7
H. Resolution to Enter into New Agreement for Material and Cash
Recovery Services with Unique Management Services, Inc.——-EXHIBIT 8
I. Resolution Authorizing Agreement with Friends of the
J. Cleveland Public Library and with Ciuni & Panichi, Inc. for
Consulting Services——————————————-EXHIBIT 9
K. Resolution Authorizing Acquisition of Property under Louis
Stokes Wing Building and Buyout of Lease Agreements———–EXHIBIT 10
L. Resolution to Amend Design Services Agreement with Bostwick
Design Partnership for Digital Hub Design Services and
Authorizing Transfer of Funds———————————EXHIBIT 11
M. Resolution Authorizing Agreement with Barrie Projects, LLC
for Design of Superman Exhibit——————————–EXHIBIT 12
N. Resolution to Purchase Hardware for System-Wide Digital
Signage Project———————————————–EXHIBIT 13
O. Fiscal Officer’s Report—————————————REPORT A
P. Report on Investments—————————————–REPORT B
Q. Report on Conference and Travel Expenditures——————REPORT C
R. Report on Expenditures Made from the Owner’s Contingency Fund
for Main Library Phase 2 Construction Project—————–REPORT D

IV. HUMAN RESOURCES COMMITTEE REPORT (Mr. Hairston, Chair)

A. Regular Employment Report————————————-EXHIBIT 14
B. Retirement Recognition Citation——————————-EXHIBIT 15
C. Report on Paid Sick Time————————————–REPORT E
D. Employee Demographics(EEO-4)Report—————————-REPORT F
E. Insurance Summary Report————————————–REPORT G

V. COMMUNITY SERVICES COMMITTEE REPORT (Mr. Corrigan, Chair)

A. Monthly Activity Report—————————————REPORT H B. Building Status Update
C. CPL150 Strategic Plan Update
D. Safe, Warm and Dry Update
E. Advocacy Taskforce Update
F. Friends Board Update

VI. OLD BUSINESS

VII. NEW BUSINESS

A. Resolution to Enter into an Agreement with the Board of
Trustees of Rocky River Public Library————————EXHIBIT 16

VIII. DIRECTOR’S REPORT

ADJOURN